A German-based company with a small, fully remote team. They help international startups and founders grow their businesses by matching them to reliable software houses or recruiting talented developers, designers, and product managers mainly from Eastern Europe and LatAm.
Currently the team is looking for a diligent Administrative Assistant for billing operations, part-time. They are ready to consider candidates without experience in billing or accounting but with very good skills using Microsoft Excel.
You are a great candidate for this role, if you like to work with numbers and statistics, you are diligent and have previous experience, e.g. as a Data Entry Specialist and like to keep everything well-organized. This is an opportunity to learn new skills at the start of your career and/or sharpen your skills within an international environment.
Your work will include:
- Issuing and sending invoices for the clients
- Organizing money transfers using various bank systems and payment providers (Wise, PayPal, Trustshare, Privat Bank)
- Gathering invoices for all expenses
- Categorize ingoing/outgoing transactions
- Setting-up payments for transfers and bills
- Preparing invoices according to the templates, if required
- Staying on top of payments and making sure they are paid, by following up with clients
- Tracking time-off /vacation of the own team and all other contractors
Main Requirements:
- You have excellent written English for conducting communication with an English speaking clients as well as good conversational skills to communicate with English speaking team
- You have done international invoicing and transactions before or familiar with the process
- You have previous experience in billing operations or as a Data Entry Specialist and you are willing to develop your skills
- You are fluent using excel, for example you can perform various formulas and charts as well as use advanced functions like filters, pivot tables, and cross-spreadsheet formulas
- You are proactive and have a solution-oriented attitude
- You are diligent and detail oriented; you like everything to be well-organized