The USA-based founder is looking for an Executive Assistant to help him manage and structure his daily workflow activities. Except for his business, he is also involved in consulting and a nonprofitable organization, where your help is particularly required.  This organization helps international or immigrant physicians be able to practice in the United States.

You´ll work hand in hand and independently on coordinating the projects, attending meetings, and fulfilling various administrative tasks. Your main job is to oversee, plan, and organize daily activities.

This role is for someone who enjoys working on several projects and processes and stays focused; someone with a solution-oriented attitude and logical mindset who likes challenges and can easily organize himself and the founder.

You will work on various tasks and meet interesting people, so a helpful attitude and excellent communication skills are essential for this role.

Your tasks will include:

• Managing member relations in the NPO: administrate app, provide assistance, conduct surveys, and prepare presentations if required; set up meetings with stakeholders, attend meetings on behalf of the founder, take notes, make follow-ups, and collect data.
• Coordinating the workflow and activities: define the next steps, implement the tasks, and provide assistance, if required, within the NPO.
• Holding communication and nurturing relations with partners, contractors, and grant recipients.
• Preparing reports, tracking, and managing invoices.
• Managing the founder’s calendar and email account (answering basic queries, highlighting important emails, letting through urgent matters).
• Meeting with various stakeholders on behalf of the US-based founder

To succeed in this role, you must be a real executive with excellent multitasking ability and a proactive approach.

Main requirements:

• You have been working as an Executive Assistant before - 3-5 years of experience.
• You have excellent written and conversational English language skills.
• You are an experienced user of MS Office Suits, Google Workspace
• You have previous experience managing invoices and basic accounting.
• You are a digital native and able to learn new technologies quickly.